Legal Administrative Specialist

Caterpillar is seeking an experienced Legal Administrative Specialist to support Law Security & Public Policy leaders in Nashville, Tennessee and their respective teams.

What You Will Do:

• Perform operational, administrative legal tasks under lawyer and paralegal direction. Among other things, you will:

  • Monitor emails and electronic notices and route to lawyers and paralegals by jurisdiction/state

  • Run conflict checks for customer, co‑borrower, guarantor, and third parties; escalate conflicts per protocol

  • Scan, route, and log checks; issue receipt notices

  • Create new matters in matter management system

  • Manually key items for invoices from law firms not on e-billing system

• Provide other administrative support to lawyers and paralegals. Among other things, you will:

  • Schedule meetings, organize, and maintain calendars for team members

  • Make travel arrangements, such as booking flights, transportation, hotels, and managing expense books

  • Prepare presentation materials and display presentation material in various meetings

  • Plan and execute team events

  • Liaise with internal clients, other corporate departments, and outside counsel.

What You Will Have:

• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

• Confidentiality: Awareness of the importance of confidentiality to business and legal functions. Knowledge of basic practices governing disclosure of legal and business information. Ability to apply this knowledge to diverse situations, learning the organization’s policies and procedures on confidentiality and using the appropriate tools to maintain confidentiality.

• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Conduct themselves with diplomacy and professionalism, and enjoy meeting and helping people

• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations

• Office Administration: Knowledge of office administration activities; proficient in carrying out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

• Microsoft Office: Advanced knowledge of Microsoft Office products (Microsoft Outlook, Excel, and PowerPoint); Advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, and advanced graphics

Top Candidates Will Also Have:

• Bachelor’s degree and/or significant experience supporting leaders of departments and organizations as well as large and diverse teams

• Previous experience within the legal field and with legal tools, including document management systems

• Experience in team process design, deployment, and management

• Basic knowledge of and experience with other Microsoft Office tools like Copilot, Forms, Viva Engage, etc.

• Basic knowledge of and experience with Artificial Intelligence as a productivity tool

• Spanish and/or Portuguese language capability
  

Additional Information:

• The position is located in Nashville, TN

• Relocation assistance is not available for this position. Any relocation costs incurred would be the responsibility of the selected candidate

• Sponsorship is not available for this position

What You Will Get:

• Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.

• Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.

• All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

About Caterpillar

For more than a century, Caterpillar has helped build a better, more sustainable world. With 2025 sales and revenues of $67.6 billion, Caterpillar Inc. is shaping the future as the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. Backed by one of the largest independent global dealer networks and financing services through Cat Financial, the company’s primary business segments: Power & Energy, Construction Industries and Resource Industries are solving customers’ toughest challenges through commercial excellence and advanced technology, driven by a highly skilled, dedicated global team.

Final details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.