Administrative Assistant

Descrizione

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Key Responsibilities

Executive Support & Calendar Management

• Manage and coordinate the Vice President's calendar, including scheduling meetings, appointments, and business events.
• Coordinate key GCN leadership meetings, dealer meetings, and regional events.
• Prepare meeting logistics, agendas, and supporting materials as required.

Travel & Expense Administration

• Arrange domestic and international travel for the Vice President, GCN Region, and the Distribution Director (Beijing District).
• Process travel expenses, payments, and charge card reconciliations in a timely and accurate manner.
• Ensure compliance with company policies and procedures related to travel and expense management.

Office & Operational Support

• Coordinate office vehicle and driver arrangements.
• Manage vendor-related administrative activities and monthly payment processing.
• Support day-to-day administrative operations to ensure business continuity and efficiency.

Executive Visits & Event Coordination

• Support visits to China by Caterpillar executives, senior leaders, and dealer management teams.
• Coordinate logistics, schedules, accommodations, transportation, and meeting arrangements.
• Assist in planning and executing leadership meetings, Dealer Principals' Meetings, AEM events, and other regional business events.

Governance & Administrative Compliance

• Support the Vice President's director responsibilities for Caterpillar Asia and Caterpillar Hong Kong entities.
• Coordinate reviews, approvals, document management, and signature processes when required.
• Maintain confidentiality and accuracy when handling sensitive business information.

Qualifications & Skills

Required Qualifications

• Previous experience supporting senior executives, leadership teams, or multinational business environments is highly desirable.
• Experience in executive administration, office management, or related administrative roles.

Key Competencies

• Strong ability to handle confidential and sensitive information with integrity, discretion, and sound judgment.
• Excellent calendar management, travel coordination, and administrative support capabilities.
• Professional communication and interpersonal skills with confidence interacting with senior executives and external stakeholders.
• Strong organizational and prioritization skills with the ability to manage multiple tasks independently.
• High level of accuracy and attention to detail.
• Strong problem-solving skills and a proactive mindset.
• Effective written and verbal communication skills in both English and Chinese.
• Ability to work effectively in a fast-paced, global environment.
• Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word.

Posting Dates:

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

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