Administrative & EHS Analyst

The Administrative & EHS Analyst is responsible for coordinating and executing key administrative, people management, financial, supplier, and Environment, Health & Safety (EHS) processes within the mining operation. The role ensures legal, safety, and internal compliance while supporting operational continuity and achieving the objectives established by the country management.

What you will do:
Administrative & Logistics Management
People Administration

• Ensure personnel authorization for site access in accordance with client policies, required documentation, medical clearances, inductions, and other access control requirements. Provide support for employee inquiries related to payroll, absences, vacations, and medical leave. Communicate employee resignations and manage demobilization processes due to accidents or medical conditions. Review overtime records, ensuring proper authorization and accurate calculation before payroll close and system entry.

Financial & Supplier Management

• Support the Site Manager in labor budget management, fixed asset requests, and service-related accounting close activities. Create and manage Purchase Requisitions (PR), Purchase Orders (PO), and Service Entry Sheets (HES) in SAP ARIBA, ensuring services comply with company standards and contractual requirements. Support supplier coordination and verification of services delivered.

EHS & Compliance

• Ensure compliance with legal requirements and Caterpillar internal policies related to Safety, Health, and Environment (EHS). Execute monthly safety inspection checklists according to the mining site schedule. Support EHS compliance activities related to personnel mobilization, site access, and operational logistics.

• Perform other duties assigned by the immediate supervisor to maintain operational efficiency within the department or management area.

Skills you will have:
Administrative and Operational Knowledge: Knowledge of administrative processes that support mining operations, including logistics coordination, documentation control, scheduling, and operational support activities. Ability to ensure continuity of daily site operations through structured administrative execution.

People Administration and Site Access Control: Knowledge of personnel administration processes, including site access authorization, mobilization and demobilization controls, and compliance with client policies. Understanding of required documentation such as medical clearances, inductions, and access permits. Ability to support payroll-related inquiries, manage absences, overtime records, and personnel status changes.

Financial Administration and Budget Support: Basic to intermediate knowledge of financial administrative processes, including labor cost tracking, overtime validation, fixed asset requests, and service cost control. Ability to support budget follow-up activities and accounting close processes related to services.

Supplier and Procurement Management: Knowledge of procurement and supplier management processes, including creation and follow-up of Purchase Requisitions (PR), Purchase Orders (PO), and Service Entry Sheets (HES) using SAP Ariba. Understanding of contractual compliance and verification of services delivered.

EHS and Regulatory Compliance: Knowledge of Environment, Health, and Safety (EHS) requirements applicable to mining operations, with an emphasis on reporting, monitoring, and tracking EHS performance indicators. Ability to support compliance with legal regulations, client requirements, and Caterpillar internal EHS policies through accurate data collection, validation, and reporting. Familiarity with safety inspection records, audit support documentation, EHS dashboards, and key performance indicators related to personnel mobilization, site access, and operational logistics.

Systems and Tools: Working knowledge of enterprise systems such as SAP Ariba for procurement and services administration. Proficiency in Microsoft Office tools (Excel, Word, PowerPoint) for reporting, tracking, and documentation management.

Attention to Detail and Compliance Orientation: Ability to manage documentation, system entries, personnel records, and financial information with accuracy and discipline. Strong focus on compliance, recognizing the operational, financial, and safety impact of errors or incomplete information.

Organization and Prioritization: Ability to manage multiple administrative, financial, and compliance-related activities simultaneously. Skill in prioritizing tasks in a dynamic mining environment while meeting deadlines and operational demands.

Communication and Coordination: Ability to communicate effectively with site management, employees, suppliers, and client representatives. Skill in coordinating across multiple functions to ensure alignment with operational and compliance requirements.

Basic Requirements:

• Bachelor’s degree or technical degree in Business Administration, Industrial Administration, Accounting, or related fields preferred.

• An equivalent combination of education and relevant experience in administrative, financial, or EHS support roles within mining operational environments may be considered.

• English Intermediate

Additional Information:

• This position is office‑based, five days per week.

• The position will be in Lima.

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