Administrative Assistant

Description

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Caterpillar’s Athens facility is seeking a professional, welcoming, and customer service oriented Administrative Assistant to provide administrative support for facility and department heads. This role is essential in creating a positive leader and guest experience, often acting as the first face to the Athens facility for senior leaders and high value visitors.

What You’ll Do (Job Duties)
• Schedule meetings, appointments and maintain calendars for senior leadership
• Prepare, edit and format documents, reports and presentations
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date
• Typing and distributing memos, and taking detailed meeting minutes
• Order and manage office supplies and equipment
• Coordinate meetings, including room setup and materials preparation
• Assist with event planning and coordination as needed
• Support special projects and provide general administrative assistance to staff and leadership
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

What You Have (Core Skills)
• Effective Communications: Communicating clearly and professionally with leaders, employees, visitors, and external partners
• Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision
• Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change
• Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently
• Managing Multiple Priorities: Ability to prioritize tasks and meet deadlines when handling multiple responsibilities.
• Problem Solving: Recognizing, anticipating, and resolving organizational, operational or process problems

Top Candidates Will Also Have
• Experience supporting or interfacing regularly with senior leadership
• Experience managing purchases, managing a budget, and filing expense reports
• Experience supporting and communicating with managers across multiple departments
• Demonstrated ability to develop professional written communications such as memo’s, announcements and general billboard communications
• Manufacturing industry experience

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

Not ready to apply? Join our Talent Community.