Administrative Assistant

Career Area:

Business Support Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Hear about the Caterpillar Experience for yourself

Job summary:

You will provide advanced clerical and administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities.

What you will do:

• Coordinate schedules for multiple senior leaders, including creating and rearranging meetings to maximize productivity.
• Prepare expense reports and validate receipts for multiple senior leaders.
• Facilitate All-Employee-Meetings for department, including preparing presentation materials, coordinating venue for meetings and respective technology needs.
• Order materials and process purchase orders, while supporting departmental budging efforts to meet team targets.
• Coordinate and participate in roundtable discussions with salary, management, and production employees. Takes notes and summarizes actions from these meetings.
• Oversee key project scorecard data and summarizes it in daily, weekly, and monthly basis to show progress/obstacles faced by these teams.
• Coordinate United Way and other fundraising efforts for Mossville and Pontiac sites.
• Coordinate general communications by receiving and passing along e-mails, notices, etc.
• Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
• Prepare presentation materials as needed.
• Typing, filing, transcription, and/or shorthand.
• Proficient in PC and standard software programs (Microsoft Word, Excel, PowerPoint, etc).

Skills you must have:

• Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
• Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
• Microsoft Office: Intermediate to advanced knowledge of Microsoft Office (MS Excel, Word, and PowerPoint); ability to use the features and functions in Microsoft Office products.

Top candidates will also have:

• Associates degree or equivalent experience in business, paralegal, or any other related field of study
• Project management experience.
• Demonstrated abilities to deliver professional looking Microsoft PowerPoint presentations.

What you will get:

• A commitment to diversity and inclusion . Our common values and focus on inclusion and respect drive the decisions made by our company, teams, and people. Here, you can apply your unique life and job experiences, and work in a team environment where your ideas are heard, your contributions are celebrated, and your whole-self matters. 
• You earn more than just a salary because we value your performance.  We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus.
• Additional benefits include paid vacation days and paid holidays (prorated based upon hire date)

Additional Information:

• This role is required to travel to our Pontiac, IL location on a monthly basis.
• This role will typically work onsite Monday-Friday from 8am - 5pm
• This position is located in Mossville, IL
• Domestic relocation NOT available
• VISA Sponsorship is NOT available

Final details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application – please use the candidate log-in on our career website as it will reflect any updates to your status.

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Summary Pay Range:

$27.08 - $40.62

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. 

Benefits:

Annual incentive bonus plan*

Medical, dental, and vision coverage

Paid time off plan (Vacation, Holiday, Volunteer, Etc.)

401k savings plan

Health savings account (HSA)

Flexible spending accounts (FSAs)

Disability benefits

Life Insurance

Parental leave

Healthy Lifestyle Programs

Employee Assistance Programs

Voluntary Benefits and Employee Discounts

Tuition Reimbursement

Career Development

*Subject to annual eligibility and incentive plan guidelines .

Posting Dates:

December 11, 2024 - January 1, 2025

Any offer of employment is conditioned upon the successful completion of a drug screen.     

EEO/AA Employer.  All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

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