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Administrative Support Card@2X

Business Support Services

office coordinator

Location Suzhou, Jiangsu, China
Date Posted
Apply By
Contract Type Full time
Job Type Fixed Term - Temporary (Fixed Term)
Requisition ID R0000264971

Career Area:

Business Support Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

JOB PURPOSE:  
Provide support, co-ordination and assistance on the day-today operations of the Laval, Cat of Canada office.

JOB DUTIES: 
* Facility maintenance & good order
- Contract negotiation to reduce maintenance/OH costs 
- Cleaning services contract, follow-up, facility/sanity supplies replenished 
- Garbage & recyclables contract & follow-up
- Building maintenance, parking, HVAC, calls to building owner, coordinating contractors coming to workplace
- Facility common areas, desk spaces improvements and keep functioning in good order: lunch rooms, coffee, water dispensing machines, conference rooms, audio/video setups
* Facility receptionist
- incoming calls
- visitors
- mail distribution
* French translation and Facility wide communication in writing or email
* Manage, publish and update Innovation Area Display content 
* Expense report processing, auditing for proper codes, training to employees, mailing documents to Toronto
* Employees Social Club lead, admin support and budget management
* Facility Safety/Security administrative support
* Montreal Design Center Team AEM preparation, meeting schedule & coordination, catering, visit coordination 
* Admin support to engineering leadership team (expense report entry)
* office supplies and engineering material purchasing
* Material Shipping and Receiving - Duties/Customs support 
* Import and Export Control
* Manages building, office, desks keys for team
* Custodian for Office Access Control Matrix document
* Creates employee badges
* Visitor badges and logs 
* Safety team member


BACKGROUND/EXPERIENCE:  
The position requires basic work skills and familiarity with an office environment.   The position typically requires a high school diploma or equivalent.  In addition, one to two years of job-related experience are typically required.  Position initiates communication with others outside of immediate work group to work on new ideas or to counsel others, etc.  The ability to listen to others is important in this job.

Key skills / expertise: 
* French & English bilingualism (to work with local suppliers/partners and team)
* Dynamic & Proactive
* Able to lead facility related project independently 
* Customer service oriented

Posting Dates:

七月 10, 2024 - 七月 31, 2024

Caterpillar is an Equal Opportunity Employer (EEO).

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