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Administrative Support Card@2X

Administrative Support

Program Specialist II

Location Grenoble, Isere, France / Sosnowiec, Silesian, Poland
Date Posted
Contract Type Full time
Job Type Regular
Requisition ID R0000204463

Career Area:

Administrative Support

Job Description:

JOB PURPOSE:  
Incumbent will be expected to complete individual complex programs and/or multiple programs or projects of a large scope simultaneously.  Provide leadership in the development and updates of program and project management schedules.  Accountable to ensure project deliverables are achieved on time, within budget and scope, the incumbent has the ability to lead and motivate people and encourage teamwork, an ability to communicate effectively with senior management, and a clear vision of what determines a successful projects or programs for the customer and for the company.  The incumbent manages the interactions and relationships between multiple, interrelated projects and builds credibility, establish rapport and maintain communication with stakeholders at multiple levels, including those external to the organization.

JOB RELATED STATISTICS: 
NPI program budgets:$10M - $15M cumulative/incumbent
Programs supported:2 –3 programs or 3-5 moderately complex projects

JOB DUTIES:
Incumbent supports the various program teams and obtains/provides a variety of information starting at the concept stage and continuing through prototype, pilot, implementation and follow-up stages of the various programs.  

Develop and produce program and/or project management schedules.  Utilize professional project management tools and techniques to manage reporting, tracking charts, checklists, and project scheduling software and to delegate appropriately.  Manage change and take active leadership in timely decision making.  Manage schedules that reflect detailed information related to the changes, including effected components and functions, time lines for various stages of project completion, costs, etc.  Will work with the individual team members from multiple functional disciplines (engineering, inventory management, purchasing, IT, Facility engineering, etc…) and the Customer to establish completion dates.  Monitors progress of projects, discusses problems with affected areas, assures appropriate personnel are informed of problems and steps are in place to meet schedules.  

Direct and delegate tasks effectively to Program Coordinators.  Validate new projects/activities for proper alignment with program objectives and strategies.  Develop, track, manage and communicate the program management plan and status (scope, schedule, cost, resource, risk, quality, communication, change, etc.) to optimize the program and achieve quality, on-time, on and on budget deliverables.  Communicate project and program interdependencies and escalate and participate in resolution of all program issues and participate and drive decision making that accomplishes strategic objectives.  Assist in developing current and desired states to identify, prioritize and analyze gaps, developing the program MGPP, scope, and stakeholder documents.    

BACKGROUND/EXPERIENCE:
The position is considered to be a Division knowledge expert in the Program/Project Management process and the position requires broad knowledge of company policies and processes, and company products and customers with direct project management experience.  A college or university degree is required along with 12-15 years of progressively related experience in multiple business units or functional areas are typically required.  In addition, a technical or analytical focus is highly desirable.  Excellent interpersonal skills are required in order to deal with sensitive issues, develop others, or influence others inside and outside the department to take specific actions. Should have strong project management skills, team leadership skills, excellent communication skills, ability to multitask effectively, strong analytical and organizational skills.  Professional training in project management software and techniques as well as and leading and facilitating meetings is highly desired.  Previous Black Belt experience is a plus.

Caterpillar is an Equal Opportunity Employer (EEO).

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