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Administrative Support – Mast@2X

Administrative Support

Administrative Assistant

Location Ismaning (Munich), Bavaria, Germany
Date Posted
Contract Type Part time
Job Type Regular
Requisition ID R0000177588

Career Area:

Administrative Support

Job Description:

Assistenten des District Managers

Ihre Aufgaben:

  • Selbstständige Organisation und Durchführung sämtlicher Assistenzaufgaben sowie kontinuierliche Verbesserung von Arbeitsabläufen
  • Terminkoordination
  • Organisation und Vorbereitung von Sitzungen einschließlich der Bereitstellung der Arbeitsunterlagen
  • Erstellung von Präsentationsunterlagen
  • Reisevorbereitung/-koordination und Abrechnung von Dienstreisen
  • Verwaltung und Administration von Mobiltelefonen, Firmenwagen, Drucker, Büromaterial usw.)
  • Verwaltung des Lieferantenstamms
  • Diverse Unterstützungsaufgaben (z. B. Teambuilding-Aktivitäten, Sicherheitsschulungsbedarf)
  • Koordination der Sitzungslogistik mit Caterpillar-Händlern wie Avesco und Zeppelin
  • Projektmanagement
  • Fachliche Führung und Koordination von u. a.  Aushilfskräften, Praktikanten


  • Abgeschlossene kaufmännische Ausbildung oder Fachschulausbildung
  • Mehrjährige Berufserfahrung im Bereich Büromanagement
  • Team- und Kommunikationsfähigkeit, verbindliches Auftreten
  • Selbstständige Arbeitsweise
  • Sehr gute Deutsch- Englischkenntnisse in Wort und Schrift
  • Sicherere Umgang mit EDV-Anwendungen, insbesondere Office 365
  • 6Sigma Green Belt wünschenswert / Bereitschaft zur 6Sigma Green Belt Ausbildung

Sie möchten sich beruflich verbessern – in einem Unternehmen, das seine Werte lebt, Freiräume gewährt, eine demografiebewusste Personalpolitik pflegt, Ihnen die fachliche und persönliche Unterstützung gibt, die Sie brauchen und Ihnen zahlreiche Möglichkeiten bietet, sich ständig weiterzuentwickeln?

Unser Angebot:
Abwechslungsreiche Aufgaben, vielfältige Herausforderungen und hervorragende Entwicklungsmöglichkeiten sowie weitere attraktive Leistungen, z. B. flexibles Arbeiten oder betriebliche Altersvorsorge.

Die Position ist in Teilzeit (80%) zu besetzen.

Haben wir Ihr Interesse geweckt? Dann nutzen Sie bitte für Ihre Bewerbung ausschließlich unser Online-Portal unter / Careers / Search & Apply / Angabe der Kennziffer R0000177588

Wir freuen uns auf Ihre Bewerbung!

Your Impact Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.  

What will Caterpillar do for you?

From day one, you’re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance and the growth opportunities you expect with a Fortune 100 company.

You power our success and we are committed to empowering yours. After all, when your work can impact the entire world, it’s important to do work that matters.

Job Purpose

As an Administrative Assistant, you provide advanced clerical and administrative support and relief of administrative detail to company executives located in Munich. This role also encompasses the smooth running of the Munich District Office including organization of meetings and events, management of suppliers and basic on boarding (welcome, security badges, etc) of new employees as well as assisting the local team with company cars and cell phones. This tasks represents a relatively large portion of the incumbent’s time up to 80%.

This role will be 80% occupation with 20% home based.

Job Duties

  • Providing administrative support and personal admin support to the District Manager
  • Arrange and manage travel needs - customer/dealer/consultant visits including lodging, meals, schedule, meetings, etc.
  • Manage local District support in respect to contracts (cell phones, company cars printers, office supplies etc…) and suppliers as well as other support needs (team building activities, safety training meeting needs etc….)
  • Coordinate meeting logistics with Caterpillar Dealer Avesco and Zeppelin.

In addition to the above duties, the incumbent spends a portion of his/her time organizing and expediting workflow through the supervisor’s office. Job duties also require the use of advanced levels of understanding and skill in Microsoft Office as well as some office responsibilities.

Incumbents must be able to organize, complete and maintain large projects such as a database for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, co-ops, other administrative professionals, etc.

Operates a personal computer for purpose of typing, scheduling meetings, calendaring of events and activities, sending and receiving messages, and uploading and downloading information utilizing various software programs.


Candidates for this position must have a variety of administrative experiences gained at sectional, divisional and departmental levels. The position requires the application of seasoned, advanced administrative skills gained through years of experience and challenge in the more advanced and complex features of the activities of an office or work area. The incumbent should have general knowledge of company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area. The individual must be able to think and work independently, have superior organizational skills and maintain a high-level of confidentiality.

Additional Information

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application –please use the candidate log-in on our career website as it will reflect any updates to your status. ​

Caterpillar is an Equal Opportunity Employer and considers applicants for all positions without regard to race, colour, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws.​

Caterpillar is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. For more information, visit

A valid work permit or EU-25/EFTA citizenship is required for this position.

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NB. The panel cannot make assumptions when shortlisting therefore please demonstrate  your qualifications and experience on your CV relevant to the criteria outlined.

Pending the number of applications, the criteria for the position may be enhanced to facilitate  shortlisting.


Caterpillar is an Equal Opportunity Employer (EEO).

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